The audit process: PROCEDURE

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  1. PROCEDURE

 

5.1.      Receipt and verification of certification application

 

Basic information about clients interested in the certification of Halal quality management system is collected by personal contact, in writing or otherwise.

The client´s representative completes an “Application for the Submission of an Offer” (OB-07) with information required to determine the desired scope of certification, provide basic information about the organisation, activity, sites, outsourced services, standards or other legal requirements related to the products and services for which Halal certification is requested.

The client prepares the documentation with a description of all production processes and verification of all raw and other materials used in the production of Halal products or provision of Halal services.

The completed application for an offer regarding Halal certification that is delivered by the client to the Centre is used to analyse the documentation and establish the possibility for meeting the client´s requests, i.e. review the application.

The review and verification of the “Application for the Submission of an Offer” (OB-07) are conducted by an employee of the Centre who has the required know-how and skills, in accordance with the “Employee Skills Matrix” (UP-01). The review and verification of the above application is conducted within 10 working days from the receipt thereof.

If the documentation is incomplete, the client is asked to supplement it. The Centre will accept the application once the documentation is complete. If the client fails to submit complete documentation within three months, the Centre rejects the application for certification and notifies the client thereof.

 

Initial certification audit

The initial certification audit is organised at the initiative of the client after Halal requirements have been implemented.

  1. a) Stage 1 audit

The objective of the stage 1 audit is to review the client´s preparedness for certification and agree on the conduct of the stage 2 audit.

  1. b) Stage 2 audit

The purpose of the stage 2 audit is to evaluate the implementation and effectiveness of the client´s Halal quality management system. It takes place at the site of the client and include an assessment of the implementation of all Halal requirements, compliance of the Halal quality management system, legal regulations, achievement of Halal objectives, process management, evaluation of the results of the Halal internal audit and management review, management responsibility for client´s policies.

 

5.5.3    Certification decision

Following the conducted audit the head of the Department for Certification and Tourism and the Director of the Centre review the audit record, the records of nonconformities and the objective evidence, and deliver the overall documentation to the Commission for granting Halal certificates.

 

The final decision on granting certification is adopted at the proposal of the Centre’s Director approved by the Commission for granting Halal certificates, which is appointed by the Impartiality Committee.